How to Submit News and Announcements

Click to learn about: Media Options | Acceptable InformationAcceptable Images  |  How to Submit Information 

 

 

 

 

 

Media Used in the Weston Public Schools
The Weston Public Schools utilize several media platforms to keep the public informed. Foremost is this website www.westonschools.org. The website is updated regularly and is the most accurate source of information about the school district. In addition, anyone can subscribe to www.westonGrapevine.org to receive announcements from the Town of Weston on a variety of topics, including school news. The subscription is free and allows subscribers to choose their own topics of interest, the frequency of messages and the device on which they wish to receive their messages. All communications are managed through Communications Coordinators, based at Case House (central administration) and in each school.
 
 
  
 
Acceptable Information
To best serve the educational objectives of the Weston Public Schools, the Weston Public Schools will only publish information that has direct bearing on the schools and their educational mission. School based information should be sent to the appropriate Communications Coordinator as outlined below. Non-school information will not be published unless approved by the Superintendent.
  
If your information is not related to the Weston Public Schools, please consider alternative communications channels, such as the PTO's newsletter, Westword, and the Town Crier.
 
 
Features of Available Media
 

 

 
Deadline
Audience
Subject
Website
none
All
School only
PTO Westword (contact the PTO directly)
Wednesday one week before
All
School and community
westonGrapevine*
8 business hours
Subscribers
School only

 

 
* westonGrapevine includes the distribution of school-based newsletters such as the Weekly Announcements at the elementary schools, Daily Announcements at the Middle School and High School Happenings at the High School.
 
  
Acceptable Images
 
Photographs and video images of students in the Weston Public Schools are routinely created for the purpose of sharing student achievement and celebrating educational programs with the community.  Photographs are sometimes submitted to area newspapers, used in school publications and posted on our district/school websites.  Videotapes/audio clips of particular programs within our schools are submitted to Weston's cable channel for local viewing, and area news outlets occasionally cover special events within our district.  Federal and state law allows schools to disclose this type of information without consent but parents and eligible students have the right to “opt-out” of this disclosure. 
 
A student's picture or work is may be disclosed under the following guidelines:
 
At the High School Level:  
o Photos of your child may be used on the website, student newspaper, or local media (Weston Town Crier and Patch) .  Any student whose parent/guardian does not want their child's picture taken or included in group settings, is advised to complete this opt-out form and ask your student to step out of any group picture being taken. 
o Full names of high school students will be used in Weston Town Crier and Patch acknowledgements, website articles, etc.
o WPS e-mail addresses of high school students may be published if they are leading a club or other activity requiring broader communications.  The e-mail address will be their <username>@my.weston.org WPS provided address only, unless otherwise instructed. 
 
At the pre-K to 8 level
o Photos with four or more people may include your child.  Any student whose parent/guardian does not want their child's picture taken in group settings, is advised to step out of any group picture being taken.
o Only first names shall be used if referencing K-8 grade student pictures or scanned classroom work.  
o Documents will not include information that indicates the physical location of a student at a given time other than attendance at a particular school or participation in an activity.
o Personal information of K-8 grade students will not be published.
 

To Opt-Out of the guidelines above, sign and submit the revocation of publicity consent form

 
 
 
How to Submit Information
 
Only electronic data files will be accepted. Copy must be proofed by the submitter, following the protocols outlined below.
 
 
1. Identify your Audience
If you are a school employee, contact the Communications Coordinator in your building regardless of the target audience.
If you are not a school employee, see the chart below to determine whom to contact with your information:
 
Communications Coordinators
District or multiple schools Janet Bohlin, Administrative Assistant, Case House
High School only Jane Shay, High School Web Editor
Middle School only Tracy Salvo, Administrative Assistant
Field School only Matt Lucey, Principal
Country School only Erin Maguire, Principal
Woodland School only Jennifer Faber, Principal

 

 

 
 
2. Information to be Submitted
All information will be posted on the district website, www.westonschools.org, before publishing through any other channel. If a westonGrapevine message is desired, indicate so in your request.
 
There are no deadlines for website submissions. Information can be posted for any date. We encourage you to submit information as soon as it becomes available. The Communications Coordinator reserves the right to edit or reject all submissions. Please submit information including the following:
 
News and Announcements
Subject Headline
Text with full story
Attachments (Documents, forms, flyers, photos, etc.)
External links, if any
 

Include the following for westonGrapevine messages:

- topic tags (grade, student announcements and/or parent announcements, etc.)
- end date for reminders
 
 
Events
Name of Event
Date of Event
Beginning and Ending Times
Location of Event
Text with complete information
Attachments (Documents, forms, flyers, photos, etc.)
Sponsors
External links, if any
Contact information (name, email, telephone)

 

Include the following for westonGrapevine messages:
- topic tags (grade, student announcements and/or parent announcements, etc.)
 
 
3. Confirmation
You will receive confirmation that the information has been posted, or contacted for further details or clarifications.

 

 

 
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