Elections Handbook

Congratulations on your decision to run for office; by participating in student government you are improving the community in which you live and learn.  Becoming an officer requires dedication and motivation.  This packet is designed to assist you in researching the responsibilities of each position, as well as clear up any misconceptions concerning the election process.  In order to run for office you MUST attend an elections meeting; please be sure to check the elections schedule to find meeting dates and locations.  Good luck on your campaign, I look forward to seeing you on the campaign trail!
  
Before you decide to run for office there are a few things you need to consider:
1. Am I in “good standing” as defined by page 26 of the Student/Parent Handbook.
2. Do I have the time to commit to the desired office? Can I make student government a top priority?
3. Am I flexible about meeting times? Can I meet before school, during activity block, or in the evenings?
4. What are the qualifications needed to successfully fill this position? Is it right for me?
 
If you have answered “yes” to all of these questions, please read the following regarding election procedures:
1. Watch the High School Happenings and Grape Vine for event reminders
2. Start writing a speech to deliver to your peers
3. Fill in the information at the top of the nomination form. Collect a minimum of 25signatures from the appropriate peers (materials will be distributed at elections meetings only).
4. Submit your nomination papers as well as a rough draft of your speech by the indicated deadline.  Late papers/speeches will not be accepted as it is a reflection of your level of responsibility.
5. Campaign-all campaign posters must be pre-approved by the Director of Student Activities, the Assistant Principal, or Principal.
6. Deliver your speech to your peers; you must deliver the speech that was approved.  Unapproved speeches will result in disqualification from the election
7. Vote
8. Listen to the announcements at the end of the day for instructions on obtaining results.
 
 
 
Weston High School Responsibilities of Elected and Appointed Positions
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Class Officers-  Elections held second week in May
President:
Represents the class
Speaks for the class when appropriate
Conducts class meetings and class officers meetings
Delegates responsibilities for class activities then follows up
Communicates with class members, advisors, parent advisors, faculty and parents
Sets agendas for meetings
Administers class funds
Completes activity requests and building use forms
Attends meetings as necessary with the Director of Student Activities
 
Vice-President:
Represents the President upon his/her request or in his/her absence
Assumes the Presidency when the President is incapacitated or ineligible (See MIAA Rules)
Submits class information for Daily Announcements or for List-Serve to the Director of Student Activities
Shares responsibilities for class activities
 
Secretary:
Takes minutes at all meetings related to class activities
Posts minutes on Student Activities web site each week
Writes letters, invitations, flyers, and thank you notes
Shares responsibilities for class activities
 
Treasurer:
Maintains financial records for the class
Meets with school bookkeeper as necessary
Reports financial status at class meetings and at officer meetings
Prepares budget forecast
Deposits all income with school bookkeeper promptly upon receipt
Arranges for payment for class and advisor approved bills 
Organizes cash boxes, tickets, and checks for class events (two days in advance)
Shares responsibilities for class activities
 
Student Advisory Council Representative (SAC):
Represents the class at monthly School Committee breakfast meetings
Reports out to class concerning current events, issues or concerns discusses with School Committee
Participates in the election of the Student Member of the Weston School Committee
Shares responsibility for class activities
 
 
 
Student Council Officers- Elections held third week in May
Student Body Co- Presidents:
Represents Weston High School student body when appropriate
Conducts and chairs weekly Student Council meetings
Sets agenda for Student Council meetings
Attends monthly School Committee breakfast meetings
Supervises the election of the following year’s student officers
Submits announcements made on website or myGrapevine
Attends weekly meetings with the Principal to assure that Principal’s decisions reflect student body desires
 
Student Body Co-Emcees
Attends weekly Student Council meetings
Conducts and chairs monthly assembly meetings
Sets agenda for monthly assemblies
Assists in the election of the following year’s Co-Emcees
Meets with the Director of Student Activities as well as the Student Council Advisor as necessary
 
Student Council Secretary:
Takes minutes at all meetings related to Student Council activities
Posts minutes on Student Activities web site
E-mails minutes of Student Council meetings to members
Sends reminders regarding meetings and events out to Student Council members
Sends notices to school on behalf of Student Council 
Takes attendance at Student Council meetings
 
Student Council Treasurer 
Maintains financial records for the Council
Researches and presents options concerning spending for events, etc.
Meets with school bookkeeper as necessary
Reports financial status at Council meetings and at Officer meetings
Deposits all income with school bookkeeper promptly upon receipt
Arranges for payment for Council and advisor approved bills 
Organizes cash boxes, tickets, and checks for class events (two days in advance)
 
 
Student Council - Elections held last week in May
Student Council Representatives (five from each class):
Represent their class at weekly Student Council meetings
ATTENDANCE IS MANDATORY (upon absence from third meeting, members may be impeached; student council members will have final decision).
Assists class officers at class functions when appropriate
Report Student Council news and activities to their class
Shares in responsibilities for Council activities
Participates in and helps to plan and organize school wide events
 
 
 
School Council - Elections held in September
Student Members of the Weston School Council (Three Reps)-Two-Year Term:
Attend all Student Council meetings as a voting member
Attend all School Council meetings and represent the views of the student body to the members of School Council
Provide minutes from all School Council meetings for the Student Council.
Inform the Student Council and Student Issues Committee of important issues facing the School Council
 
 
 
Principal’s Advisory Council - Elections held in September
Principal’s Advisory Council- (Two Representatives): Two-Year Term
Attend all Principal’s Advisory Council meetings and give input on conflicts and issues involving the student body, faculty, and school administration
Attend all Student Council meetings as a voting member
Provide minutes from all PAC meetings for the Student Council.
Inform the Student Council of important issues facing PAC
 
 
 
Weston School Committee - elected by class Student Advisory Council members only
Student Member of the Weston School Committee-One-Year Term:
School committee consists of five elected town representatives that set all educational policies
The Student member of the school committee attends all School Committee meetings and gives input on conflicts and issues involving the student body, faculty, and administration
The student member is NOT a voting member
 
 
 
Regional Student Advisory Council - Elections held first week in March
Regional SAC Representatives (two):
Attend statewide and regional meetings of the Student Advisory Council
Attend monthly School Committee breakfast meetings
Meet with the Student Council weekly as a voting member
Submit minutes of the Regional SAC meeting s to the Activities Center
Report School Committee minutes to the Student Council
Attend evening School Committee meetings when appropriate
Read all School committee agenda and minutes, which are available in the Student Activities Center
 
* School Council representatives, Principal’s Advisory Council representatives, and the two elected Regional Student Advisory Council representatives shall serve as voting members of the Student Council.
 
 
 
 

 
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